The Gloucestershire Naturalists’ Society holds data relating to membership and support of the Society and correspondence for the purpose of managing the Society’s business. This data is encrypted and will be held for the period of membership/support and thereafter only for as long as may be necessary to verify any information we are obliged to give to HMRC or the Charity Commission.
All of the data is provided voluntarily by members/supporters at enrolment and is gathered so that the Society can communicate with the members and supporters adequately, privately and in order to be able to manage the business of the Society.
All members/supporters/correspondents have the right to review their own details as recorded, to have those details corrected if wrong and to have them removed from the database if they cease their connection with the Society.
Access to view personal details held on the Society’s database can be only be achieved by contacting the membership secretary; the membership secretary will record and respond to any request for access as soon as is practicable, and in any case within 28 days of receiving a request.
If you believe that GNS is not managing and storing data properly, you have the right to complain to the Information Commissioner’s Office. Further comprehensive information on GDPR is available on the ICO web-site.
The Society uses the data it holds for the following reasons:
- For specific and private communication with members/supporters, regarding their membership and support of the Society and any associated donations/payments.
- To distribute by post or electronically, the publications of the Society.
- To advise or remind members/supporters of forthcoming events and meetings by anonymous News Group e-mails.
The Society does not share with, sell or divulge any personal data to third parties, not does it use that data for marketing or fundraising nor does it hold any information identifying bank accounts.
The Society will inform all members and supporters by mail and/or e-mail advising them of the above.
The Society will seek informed consent from all of those members, supporters & correspondents with e-mail addresses to allow the distribution by anonymous News Group e-mails of information designed only to remind or inform them of forthcoming events & publications.
Andrew Bluett – Membership Secretary – on behalf of Gloucestershire Naturalists’ Society